IT Budget Guidelines and Best Practices
Planning for growth?
- Set up two categories – one for ongoing support and one for new IT investments.
- Calculate the maintenance and support expense of existing equipment.
- Determine budget for any new technology initiative.
- Include new projects or major system upgrades that support business development beyond normal operations.
- Depending on project complexity, budget for testing, possible downtime and unexpected delays.
No major changes ahead?
- Use your IT costs from last year for your forecast
Recommendations that Keep IT Costs Down
Bring in a Trusted Technology Advisor
- Choose an outside IT team or hire qualified staff that will recommend solutions based on business requirements, not the latest trends.
- Request a technology plan that supports a fixed monthly fee or a predictable monthly budget.
Take a proactive approach to support and maintenance
- To limit the need for IT support, choose a managed service model that includes monitoring, management and notification tools.
- This approach ensures that upgrades and security patches protect your assets and that hardware or applications issues are identified and resolved before major failure.
- Implement automation tools that allow your IT team to replicate routine tasks such as software updates to your systems.
- Time required to manage your infrastructure can be greatly reduced, which saves on IT support expense.
- Creating standards for IT infrastructure reduces costs.
- For example, a standard template for user desktops that includes all required software and settings will streamline upgrades and replacements.
- Implement restoration capabilities such as automated data and desktop image backups.
- Consider Virtual Desktops and Cloud Services to further reduce IT support costs and offer affordable, built-in business protection.
Return on Investment
Our goal is to help you maximize the return on your technology investments. Your IT budget should align with short and long-term objectives. Our clients know they can count on a predictable, ‘no-surprises’ budget for IT support and project implementations.